The Role:

We are seeking an experienced Executive Assistant to support a few senior operations executives who are based in the East Coast of FL region. This role requires a highly resourceful and proactive individual who thrives in a fast-paced, mission-driven, and results-oriented environment. The ideal candidate will have strong organizational, administrative, and communication skills, along with the ability to prioritize and manage multiple responsibilities with discretion and professionalism.

Location:

This is an onsite position based in the downtown Miami, FL, office.

Responsibilities:

• Provide high-level administrative support to two senior executives, including preparing reports, memos, and maintaining databases.
• Assist in coordinating, executing, and managing special projects using Excel and PowerPoint.
• Handle confidential and sensitive information with professionalism and discretion.
• Manage complex executive travel arrangements and itineraries.
• Maintain and coordinate executive calendars, appointments, meetings, and events.
• Oversee executive email correspondence and communications.
• Draft and prepare correspondence, reports, and other business documents.
• Develop and maintain spreadsheets and databases for tracking and reporting.
• Communicate effectively with internal and external stakeholders, both individually and in group settings.
• Organize and prioritize workload to meet deadlines in a dynamic environment.
• Establish and maintain relationships with executives, department heads, and external partners.
• Identify challenges, analyze issues, and implement or recommend solutions.
• Interpret and apply company policies and procedures within the scope of authority.
• Coordinate and attend management meetings, including agenda preparation, document compilation, and minutes management.

Qualifications:

• Bachelor’s degree with at least 4 years of relevant experience or 6–10 years of directly related experience.
• Strong understanding of business operations and executive support functions.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), database management, and email systems.
• Excellent written and verbal communication skills, including business correspondence and documentation.
• Ability to work independently with minimal supervision while maintaining sound judgment.
• Strong discretion, professionalism, and ability to handle confidential information.
• Effective problem-solving skills and the ability to anticipate executive needs.
• Experience in construction or a related industry is beneficial but not required.

Working Conditions:

• This role primarily involves working in an office environment with occasional job site visits.
• The employee must be able to sit for extended periods, use a keyboard and telephone, and communicate clearly.
• Some standing, walking, and reaching may be required.
• The work environment is typically quiet to moderately active.

Equal Opportunity Employer Statement:

We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other protected status under applicable law. Discrimination or harassment of any kind is not tolerated.