Job description:

We are seeking highly organized Administrative Assistant to provide critical support to senior stakeholders and internal teams. This role requires strong project management, communication, and problem-solving skills in a fast-paced environment.

Key Responsibilities:

• Provide executive-level administrative support, including travel coordination, calendar management, and expense processing.
• Develop and maintain project plans to ensure timely and accurate deliverables.
• Plan and manage logistics for internal and external events, client meetings, and staff functions.
• Coordinate Webex meetings and manage incoming/outgoing communications.
• Prepare reports using Excel and develop/edit PowerPoint presentations for client meetings.
• Process invoices, manage visitor logistics, and maintain departmental reports.
• Utilize various administrative systems such as Concur, Tableau, Outlook, and e-procurement tools.
• Partner with other assistants to provide seamless support across multiple locations.

Qualifications:

• Bachelor’s degree with 3-5 years of administrative experience in a financial institution.
• Strong Microsoft Office Suite skills, particularly in Excel, PowerPoint, and Outlook.
• Excellent organizational and time management skills with the ability to multitask.
• Strong verbal and written communication skills, demonstrating professionalism and confidentiality.
• Experience in event planning, project management, and executive support.