About Our Client:

Our client is a leader in senior executive recruitment.

Position Scope:

Our client is seeking a motivated Project Coordinator & Executive Assistant to join their Toronto office. This position directly supports the Managing Partner, as well as other Partners in the firm, and will play a critical role in ensuring seamless project delivery, client delivery, and scheduling. The ideal candidate will bring a meticulous, detail-oriented approach to their work and have prior experience supporting senior leaders in a professional services environment.

Duties and Responsibilities:

• Calendar & Travel Management: Manage the Managing Partner’s calendar and business travel arrangements, ensuring a well-organized schedule.
• Correspondence Handling: Manage incoming and outgoing communications (email, telephone, videoconferencing) with a high level of professionalism and efficiency.
• Project Coordination: Arrange and participate in project meetings from initiation through to close, tracking progress, scheduling interviews, and maintaining timely follow-up with clients and candidates.

Required Skills and Knowledge:

• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Familiarity with HubSpot or other CRM systems is an asset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Education and Experience:

• 5-10 years of experience in an executive assistant, administrative, or project coordination role within a professional services or executive search firm preferred.
• University degree required

Summit Search Group is a fair and equitable search firm. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.