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Regional Operations Manager
AIPAC
Job Summary
Location
Plantation ,FL 33388
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
19 Dec 2024
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Job Description
Summary: The Southern States Regional Operations Manager manages the day-to-day office operations for the Florida and Atlanta offices. This position is located in Plantation, Florida and reports to the Regional Operations Director, who also sits in Florida. Required travel 5-10%.Job Duties & Responsibilities:
Office Operations
Manage daily office operations, including mail, deliveries, and shipping
Monitor inventory of office and kitchen supplies and order supplies as needed
Liaise with building management for maintenance requests
Implement security procedures in coordination with national security team
Liaise with national IT department for all office needs
Prepare office for staff meetings/events; maintain order and cleanliness of common office areas
Manage shared office calendars and Senior Staff calendars
Assist with onboarding schedules, materials, IT set up, and HR processes for new hires
Help organize and plan office team-building activities, holiday parties, etc.
Ensure quality control and fiscal responsibility in all office operations
Other duties as assigned
Financial Operations
Receive and process all checks and fulfill credit card processing as needed
Create end-of-month and end-of-year pledge reports for Regional Director approval
Manage the regional office corporate cards for office and event expenses
Submit expense reports on behalf of Regional Directors and office corporate cards
Submit invoices with appropriate coding for payment
Work with Program Director to track and maintain office budgets
Development Support
Process all pledges and payments
Create and distribute invoices for donor billing purposes as needed
Maintain and update donor database in Salesforce
Provide administrative support for Senior Staff as needed
Assist team members in preparation of materials for meetings and events
Qualifications/Skills:
Strong PC proficiency and competence in MS Word, Excel, and Outlook
Ability to learn quickly and develop proficiency in internal software systems, including Salesforce, Smartsheets, Outreach, Slack, AnyBill, Concur, and Ultipro
Self-motivated, independent, detail oriented, and highly organized
Able to juggle multiple priorities with excellent time management and communication skills
Ability to work well with colleagues in a professional and collegial manner
Previous administrative experience preferred
Bachelor's degree required
AIPAC offers a competitive and comprehensive benefits package that contributes to employees overall total compensation package. We are currently working remotely two days a week, and in our offices the other three. AIPAC is an equal opportunity employer.
Posting Instructions
Please provide a cover letter with a resume to be considered. Incomplete applications with missing documentation will not be considered.
If applying for more than one position please use the 'Attachment' function to attach a position-specific cover letter.
Please use your legal names when completing the employment application (no nicknames).
#LI-hybrid
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