About BW
Bishop-Wisecarver is a WBENC certified woman-owned company for nearly 70 years that has been selling our unique solutions in the linear and rotary motion field to customers ranging from major manufacturers to start-ups. Bishop-Wisecarver (BW) helps manufacturers and automation solution providers engineer linear and rotary motion products. With engineering expertise and manufacturing best practices working with over 20,000 customers, we understand our customers' design and application requirements which enables us to develop unique solutions that lower maintenance and installed costs, provide product differentiation, and longer product life.
Our product line includes quality components and accessories, manual linear guide systems, actuated linear guide systems and rotary guides and systems. Stainless steel, high temperature, wash-down, and clean room-compatible products are among Bishop-Wisecarver's more recent product introductions. Our more popular offerings include the following trade names: DualVee, LoPro, UtiliTrak, MadeWell and GV3.
BW is a family culture that allows every employee to be heard and make a difference. As a highly transparent company, you will be in the loop and have an opportunity to provide your input on all aspects of our business. If you are looking for a career at a company where everyone knows your name and values your opinions, then BW is for you.
The Role
As an Accounting Coordinator at Bishop-Wisecarver, you will play a key part in overseeing payable and receivable accounts, conducting billing operations, and coordinating financial processes, you will play a pivotal role maintaining our organization's financial health and stability.
Expectations of the role

• Accounts Receivable management:
  • Oversee daily invoicing and ensure timely payment collections.
  • Reconcile customer accounts and resolve any discrepancies.
  • Maintain and update customer files, including credit limits and contact information.
  • Record and bank cash, checks, and credit card receipts.
  • Monitor industry-level Days Sales Outstanding (DSO) and payment statistics.
  • Prepare commercial invoices and shipper's letter of instructions for international shipments.
  • Submit international shipment details to US Customs via ACE platform.
  • Assist with scheduling international shipments via DHL and Fed Ex.
  • Gather, maintain, and submit duty drawback documents.
  • Set up new customers and facilitate the process of granting payment terms to customers.
  • Work with customer service rep and customers to review and clear credit holds.
  • Reconcile and submit monthly sales tax filings via Avalara.

• Accounts Payable management:

• Process supplier invoices, ensuring accuracy and timely payments.
• Oversee expense reports and bills submitted through Concur.
• Resolve any discrepancies between purchase orders and invoices.
• Set-up and manage vendor accounts, reconcile balances, and resolve vendor discrepancies.
• Schedule, prepare, and execute payments in a timely manner.
• Manage corporate credit card accounts.
• Manage and file annual 1099 information to the IRS.
• Other:
  • Contribute to the monthly closing of accounts and provide relevant financial reports.
  • Coordinate with other finance team members to ensure seamless operations.
  • Comply with federal, state, and company policies, procedures, and regulations.
  • Work closely with Accounting Manager to set short- and long-term goals for AR, Sales Invoicing and AP, ensuring they align with broader company objectives.
  • Participate in process improvement initiatives and other ad-hoc assignments.

Our Wishlist

• Bachelor's degree in Finance, Accounting, or related field
• Experience with AR, AP, data analysis
• Proficiency in cloud-based financial systems and tools
• Proficiency with Syspro, SAP Concur, Workday Adaptive planning a plus.

What BW offers:

• Competitive base salary, plus an attractive incentive plan, paid quarterly
• Teambuilding events with spouses and significant others
• Excellent benefit package with a generous employer contribution
• Uncapped flexible time off
• 401(k) safe-harbor match
• Profit Sharing
• A Values driven, down to earth culture, which fosters a team environment, providing customers with exceptional service

BW is an equal opportunity employer, we do not discriminate against employees or applicants based on race, creed, color, religious belief, sex, age, sexual orientation, national origin, ancestry, marital status, physical or mental handicap, veteran status, or any other basis protected by Federal, State or local law or ordinance.
Notes:

• There is no paid relocation for this position
• Applicants must be able to work in the US without sponsorship
• Applications must include a cover letter and a resume