HR Payroll Coordinator

Santa Clara, CA 95054

This is a contract to hire position in Santa Clara, CA

JOB DESCRIPTION:

Payroll Duties:

• Process Semi-Monthly payroll on the ADP portal
• Maintain payroll records on the ADP portal
• Process monthly payroll for US and International Subsidiaries
• Calculate and maintain employee benefits such as 401K, Medical FSA deductions for payroll processing Handle new enrollment for Medical, Dental Vision benefits deduction
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Calculate and maintain vacation and End of Services balances
• Reconcile payroll expenses, taxes and deductions accounts
• Post ADP payroll entries via QuickBooks file upload
• Generate monthly Headcount report
• Provide payroll/HR data for census report and year-end audit report
• Ensure proper W-2, quarterly tax filing for all entities and jurisdictions

HR Duties:

• Maintain Employee files, Active and Terminated, US and international
• Handle all IRS, EDD, SSI government agencies inquiries
• Maintain Employee Stock Options files, Option plans and options exercised package Handle incoming resumes and new hire employee package
• Coordinate new hire orientation and termination exit interview
• Maintain Company Policy manual, process and procedures
• Maintain Company's Organization Chart
• Coordinate with recruiting agency and local University recruiting administration Provide payroll/HR data for census report and year-end audit report
• Execute monthly payment for medical insurance providers.
• Liaise with 401K Administrator/Charles Schwab on record keeping of Loans and Rollovers Handle employment verification
• Coordinate with Legal Agency for H-1B visa and green card process
• Annual Medical insurance renewal with insurance broker

QUALIFICATIONS:

• Minimum 3 years' experience as a payroll processor, ADP preferred
• Excellent verbal and written communication skills
• General understanding of payroll tax regulations and labor law
• Experience on H-1B and green card work visa application plus
• 4 years college degree, GAAP Accounting background a plus
• Office Suite user

We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.

req24-01188