Title: Executive Administrative Assistant

Location: Cohoes, NY 12047

Duration: 06+ Months with possible extension

Job Summary & Responsibilities:

• Flexibility to support varying teams and cover where necessary.
• Provide administrative support in a team oriented environment.
• Proactive calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls.
• Manage a high volume of incoming phone calls; take detailed and accurate messages.
• Arrange travel; organize and provide travel logistics support.
• Process expenses and invoices in a timely manner.
• Arrange internal and client meetings on and off the Client campus - book conference rooms and catering, register guests, ensure materials organized.
• Adhere to Compliance regulations and gain the relevant approvals.
• Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required.
• Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, archiving and other ad hoc projects as requested.

Skills & Experience:

• Experience as an Administrative Assistant in a financial services or corporate environment.
• Solid organizational skills – ability to multi-task and prioritize effectively and follow up on open items
• Strong attention to detail.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
• Ability to communicate clearly, concisely and confidently.
• Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed.
• Good judgment, independent thinker and resourceful.
• Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment.
• Proficient in MS Outlook, Word, Excel, Power Point, Zoom.
• Concur experience preferred.
• Highest degree of integrity, professionalism, diplomacy and discretion required.