Job Summary

We are seeking a highly skilled and detail-oriented Executive Administrative Assistant to provide comprehensive support to the Division Vice President (DVP). The ideal candidate will excel in managing dynamic priorities, coordinating across multiple time zones, and ensuring the seamless execution of executive-level tasks. Candidates with experience in medical device, pharmaceutical, or other highly regulated industries are strongly preferred.

Key Responsibilities

• Consolidate, edit, and finalize PowerPoint presentations for high-level meetings and communications.
• Manage and schedule meetings across multiple time zones, ensuring all stakeholders are informed and aligned.
• Record and track meeting actions, following up with stakeholders to ensure timely completion of tasks.
• Support audit and compliance needs by maintaining meticulous attention to detail and adhering to industry-specific requirements.

Qualifications

Required Skills and Experience

• Minimum of 5 years of experience supporting senior executives, such as Division Vice Presidents or Executive Vice Presidents.
• Proficiency in multi-tasking and managing competing priorities with efficiency and accuracy.
• Demonstrated ability to identify potential issues proactively and develop actionable plans.
• Exceptional attention to detail, especially in handling audit-related requests or documentation.
• Bachelor’s degree is required.

Preferred Experience

• Previous experience in medical device, pharmaceutical, or other highly regulated industries.
• Prior experience supporting executives at the DVP or EVP level.

Top Skills

1. Ability to consolidate and edit presentations effectively.
2. Strong organizational and time management skills to coordinate meetings across time zones.
3. Excellent communication skills to ensure meeting actions are tracked and completed.