Project Assistant

11 Month Contract

$21-25/hr

Maitland, FL

Description:

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

* General administrative support for company projects.

* Organize and maintain project files, filing system and project communications.

* Provide data entry for projects.

* Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

* Update record copies, engineering project documentation and changes.

* Provide information to facilitate questions regarding projects and prepare research information.

* Record minutes from Project Manager/team meetings.

* Answer phones and direct calls.

* Sort incoming mail.

* Collect and distribute client bills and invoices.

* Type memos, correspondence, reports and other documents as requested.

* Coordinate travel arrangements and any other internal services for various project needs.

* Prepare outgoing mailings and labels, including e-mail and fax.

* Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

* Schedule and set-up client interviews, presentations and other meetings as requested.

* Order and maintain supplies.

* Update the project calendar and roster.

* Assist in clericals needs on projects.

* Maintain data entry of project contact list and project execution plans.

* Performs other duties as assigned

* Complies with all policies and standards

Requirements:

High School Diploma/GED required

Applicable office/clerical experience preferred

Proficient in Microsoft Word, Excel, Access and PowerPoint required.