Job Summary:

We are seeking a detail-oriented and organized Construction Administrator to support our construction projects by overseeing administrative tasks, ensuring effective communication between stakeholders, and maintaining accurate records. This role will assist with the day-to-day operations of construction projects, from planning through to completion, ensuring compliance with regulations, and helping to resolve issues that may arise.

Key Responsibilities:

Project Documentation Management:

• Maintain and organize construction project files, including contracts, permits, plans, and change orders.
• Prepare and submit required documentation, including bid documents, RFIs (Requests for Information), and submittals.
• Assist in the preparation of progress reports and meeting minutes.

Communication and Coordination:

• Serve as a liaison between project teams, contractors, vendors, clients, and regulatory authorities.
• Ensure timely communication and updates regarding project status, changes, or delays.
• Coordinate project meetings, schedule site visits, and manage project timelines.

Contract and Budget Administration:

• Review contracts, ensuring compliance with terms and conditions.
• Assist with tracking project budgets, purchase orders, invoices, and change orders.
• Ensure all financial documentation is processed in accordance with company procedures.

Permit and Compliance Tracking:

• Ensure all necessary permits, licenses, and regulatory documents are obtained before the start of construction.
• Track compliance with local building codes, safety regulations, and environmental guidelines.
• Assist in safety audits and other compliance-related activities.

General Administrative Support:

• Prepare and process internal and external correspondence, including reports, memos, and email communications.
• Manage office supplies, orders, and inventory.
• Provide administrative support to project managers and other team members as needed.

Qualifications:

• Bachelor’s degree in Construction Management, Business Administration, or related field (preferred).
• Proven experience in construction administration or related administrative roles in the construction industry.
• Strong knowledge of construction processes, contracts, and documentation requirements.
• Proficiency with construction management software (e.g., Procore, Buildertrend, or similar) and MS Office Suite.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to work independently and within a team, with attention to detail and problem-solving skills.
• Knowledge of local building codes and regulations is a plus