About the job

Company Name: Atlantic Rack

Location: Miami Gardens, FL

Reports to: Operations Leader

Company Description

Founded in 2001, Atlantic Rack began as a passion-driven venture and has since grown into a leader in the Material Handling Industry. With over 18 years of experience, we operate out of a state-of-the-art 25,000 sq. ft. warehouse in Miami Gardens, FL. Our team of 21 young, motivated professionals is dedicated to delivering excellence in customer service.

Atlantic Rack specializes in designing distribution centers and warehouses for customers across the United States, the Caribbean, and Central and South America. From design to implementation, we provide the best possible storage solutions, maximizing the value of our customers’ most critical asset: The Warehouse.

Role Description

We are seeking a detail-oriented and proactive  Operations Assistant  to support our operations team. In this role, you will ensure the efficient management of order billing, inventory control, and logistics processes, collaborating across departments to optimize workflows and exceed customer expectations.

Key Responsibilities

• Order Billing:
• Generate and issue accurate invoices for new sales orders.
• Coordinate invoice distribution with the warehouse team for processing and dispatch.
• Ensure compliance with established procedures and timelines.
• Purchase Orders & Claims Management:
• Manage purchase orders and monitor their execution.
• Register and follow up on claims, ensuring timely resolution and communication with relevant teams.
• Inventory Management:
• Monitor inventory levels to ensure they remain within required thresholds.
• Create and update inventory reports to provide precise data for decision-making.
• Logistics Support:
• Facilitate smooth operations by coordinating daily activities between sales, purchasing, and warehouse departments.
• Organize and follow up on operational processes to optimize delivery times and reduce errors.
• Administrative Support:
• Perform administrative tasks related to billing, inventory, and operations.
• Provide cross-departmental support to contribute to the overall success of the company.

Qualifications

• Education:
• Technical training in Administration, Accounting, Logistics, or related fields.
• Experience:
• Minimum of 2 years in administration, accounting, or inventory management roles.
• Technical Skills:
• Advanced proficiency in Excel (e.g., formulas, pivot tables, VLOOKUP) and Microsoft Office Suite.
• Familiarity with QuickBooks is a significant advantage.
• Soft Skills:
• Bilingual (English and Spanish) with excellent written and verbal communication.
• Strong attention to detail and organizational skills.
• Problem-solving abilities with a proactive mindset.
• Collaborative team player who thrives in a fast-paced environment.

Preferred Qualifications

• Prior experience in logistics or material handling industries.
• Knowledge of inventory management systems and processes.
• Familiarity with customer service principles and practices.

Why join Atlantic Rack?

At Atlantic Rack, we believe in doing things right and building a team that delivers excellence. You’ll be part of a close-knit group of professionals dedicated to optimizing warehouse solutions and delivering unparalleled service to our clients.

If you’re passionate about logistics, operations, and contributing to a high-performing team, we’d love to hear from you!