REPORTS TO: TBD
STATUS: Exempt, salaried, full-time
LOCATION: Chicago, Illinois (Hybrid/remote schedule)
SALARY RANGE: $44,770- $59,400 (commensurate with experience)
ABOUT ALL CHICAGO:
All Chicago MHH's mission is to unite our community and resources to provide solutions that ensure and sustain the stability of home. On any given night, nearly 6,000 Chicagoans do not have a place to call home. These are our neighbors and together we can ensure that we all have stable homes.
All Chicago MHH prevents and ends homelessness through emergency financial assistance, community partnerships, data analytics, and training and research. We strengthen our community's collective efforts to prevent and end homelessness, guided by a vision of impact, influence, and inspiration. As our name implies, All Chicago MHH brings together homeless service providers, non-profit partners, donors, and people with the lived experience of homelessness in a strategic effort to make homelessness history in Chicago.
We bring a sense of collaboration to our work and actively seek solutions through partnership! Come to work with passionate, like-minded colleagues in a supportive environment as we help end homelessness. Learn more at
Position Summary:
The HR Coordinator is a key member of the HR and Operations team. All Chicago is a progressive organization that is experiencing rapid team growth. The HR Coordinator has primary responsibility to provide support to the HR and Operations team. This role provides administrative support to the human resource function as needed including, payroll, recruiting, onboarding/offboarding, employee benefits, Performance Management, record keeping, file maintenance and HRIS entry. In addition, this position will perform key operational duties, such as IT administration, office management and support for the larger organization, as necessary.
Specific Responsibilities:
HR Payroll Administration

• Assist in the processing of biweekly payroll for employees using Excel Spreadsheet and Paylocity Payroll system.
• Coordinate Time sheet submission & approval process with staff for timely payroll processing.
• Process required documents through payroll for accurate adjustments, deductions and salary updates.
• Generate required Payroll reports as required for the payroll process.
• Maintain employee demographic and labor allocation information within the payroll system.
• Track and conduct audits of employee time off and accrual balances.
• Reconciles benefits statements and ensure correct earnings and deductions are processed through payroll.
• Prepare year-end tax reporting for employees.

Human Resources Administration

• Assist with recruitment process, tracking candidates, scheduling phone screens and interviews.
• Schedules onboarding and submits completed file of new employees into HRIS System.
• Schedules employee background checks.
• Assign employee groups, supervisor and reviewer for employees as required.
• Assist with assigning and scheduling Performance Reviews.
• Update organizational chart and employee rosters.
• Work with retirement and benefit vendors providing benefits to assist with yearly enrollments and updates.
• Assist with providing required HR data for audits and grants.
• Makes photocopies, scans and emails documents and performs other clerical functions.
• Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met.

Operations/IT

• Assist with processing of System Access and terminations with IT Vendor.
• Assist with new computer setup, System Access and terminations with IT Vendor
• Work with building management to resolve building maintenance issues.
• Maintain office supplies and equipment.
• Coordinate on-site and offsite- record stored needs.
• Assists with office mail, phone calls and company email.

Organization

• Support organizational needs and other duties as assigned

Requirements
Qualifications:
Successful candidates will demonstrate commitment to preventing and ending homelessness in Chicago and will have the following:

• Bachelor's degree or combination of education and/or equivalent relevant work experience.
• Desire to advance in the HR profession by taking SHRM or similar approved course work.
• Proficiency in Office Suite and experience working with databases, Applicant Tracking Software or Human Resource Information Systems.
• Two to three years of work experience; nonprofit preferred.
• Excellent interpersonal and customer service skills.
• Superior organizational skills.
• Strong work ethic and integrity, with a commitment to confidentiality.
• Excellent professional writing and verbal communications skills.
• Goal-oriented and results-driven.
• Strong interpersonal skills, professional presence, and ability to interact with a diverse audience.
• Passion for inclusivity and diversity, and interest in being part of a multicultural team.

Benefits:
Comprehensive benefits package (with some employee contributions) includes medical, dental, vision insurance, and disability. Employer-matched retirement plan. Generous paid leave.
To Apply:
Apply online with cover letter, resume, and salary range requirement.