Administrative Assistant to work as Second Assistant to support two Partner’s current Executive Assistant and assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks.

RESPONSIBILITIES

• Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions

• Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights

• Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children

• Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed

• Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.

• Phone management and interaction with internal/external business associates and family

• Liaise with office and household staff to make sure all needs are met seamlessly

• Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner’s current Personal/Executive Assistant, the partners and their families as needed

• Assist with business tasks and assisting with ad-hoc projects

• Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail

REQUIREMENTS

• Exceptional judgment, written and verbal skills

• Demonstrated success & significant experience with Google Suite and Microsoft Office Suite

• Valid Driver’s license and clean driving record

• Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner

• Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events

• Flexibility to travel around Connecticut/Manhattan as needed and work out of executive’s personal residences or corporate office

• Confidence, assertiveness and strong interpersonal skills