Buyer-6 month contract onsite

The Buyer position will be responsible for all aspects of procurement and contracts management related tasks and activities for both Aviation specific and some citywide contracts.

The essential or major duties of this position are:

•Review off-contract purchase requests (shopping carts) for completeness, accuracy and compliance with existing policies and procedures.

•Process all incoming small dollar purchases daily for the Aviation Department and obtain appropriate commodities in a timely manner. Utilize computerized system to issue Purchase Order (PO) for the purchase of goods and services.

•Process all fuel purchases for the Rental Car Center (RCC) timely and on an as-needed basis.

•Develop and facilitate solicitation process to secure contracts meeting the Aviation Department’s operational needs through solicitation vehicles including but not limited to Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP) and Request for Agreement (RFA).

•Coordinate contract extensions and ensure contracts are extended 6 months before their expiration date.

•Compose, edit, and proofread various documents such as solicitations, Legistar files, letters, notices, scopes of work, etc. using Microsoft Word, Microsoft Excel, Legistar and OpenGov.

•Enter, update and maintain contract information in SRM/eProcurement for all contract assigned.

•Communicate with internal/external customers via e-mail, by telephone, and in person.

•Conduct trainings during the regular Departmental eProcurement Workshop

•Demonstrate a continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

•Other duties as directed.