Job Title : Project Administrator

Location : San Leandro, Ca

Employment Type : Full-Time

Hours : 40 hours per week

Salary Range : $31.00-$36.00/hr

Summary

We are seeking a detail-oriented and proactive Project Administrator to join our dynamic construction team. In this key role, you will ensure the smooth execution of construction projects by managing documentation, coordinating activities, and facilitating communication among stakeholders. This position is vital to maintaining organization and efficiency from project inception to completion.

What You Will Be Doing

• Administrative Support :
• Prepare, organize, and maintain project documentation, including contracts, permits, and change orders.
• Schedule and coordinate meetings, create agendas, and record minutes.
• Assist with managing timelines, schedules, and deadlines.
• Communication and Coordination :
• Act as a liaison between project managers, contractors, clients, and vendors.
• Communicate project updates, changes, and requirements in a timely manner.
• Respond to project-related emails and inquiries.
• Document Management :
• Maintain project files, drawings, blueprints, and specifications.
• Ensure compliance with company and client standards for document control.
• Track records of inspections, approvals, and compliance documents.
• Financial Tracking :
• Assist in preparing and monitoring project budgets, invoices, and expense reports.
• Oversee purchase orders and ensure timely material delivery.
• Support billing statement preparation and accuracy in financial reporting.
• Quality Assurance :
• Monitor project progress to identify and address potential issues or delays.
• Verify that subcontractors meet project and company compliance requirements.
• Ensure all documentation is accurate and up-to-date.

What You Bring

• Education and Experience :
• Bachelor’s degree in business administration, construction management, or a related field (preferred).
• 2–3 years of administrative experience, preferably in the construction industry.
• Skills and Competencies :
• Strong organizational skills with excellent attention to detail.
• Proficiency in project management tools (e.g., Procore, Primavera, Microsoft Project) and MS Office Suite.
• Excellent written and verbal communication abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Familiarity with construction terminology, contracts, and processes.
• Preferred Qualifications :
• Knowledge of local building codes and permit requirements.
• Experience in budget tracking and financial reporting.
• Project management certification (e.g., CAPM or PMP) is a plus.