Main responsibilities will include:

•All Accounts payable and receivable functions

•Complete monthly progress billing (statutory declarations, submittals and total monthly costs)

•Creation of work orders

•Costing of projects/work orders

•Material tracking

•Labour tracking

•Payroll

•Present a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and any other parties or stakeholders

•Maintain a clean, tidy and organized office environment

•Coordinate with Project Managers and management to develop reports from field information for clients

•Answer and/or redirect calls, emails, or visitors as required, while providing excellent professional customer service

•Manage office correspondence such as such as mail, general email inbox, and filing hard copy and electronic documents

•Administer and manage inbound and outbound packages and materials (shipping & receiving admin), including tracking and follow up; Receive payments, deposit cheques and process credit card transactions

•Complete monthly progress billing (statutory declarations, submittals and total monthly costs)

•Monitor office supply inventory levels; place orders as required; and arrange for servicing of office equipment

•Assist in the compilation of data for various reports as required

•Maintain and streamline office filing system

•Additional office related tasks as required.

Requirements

•A self starter with 5+ years’ experience working in an construction office environment

•Post-Secondary education considered an asset

•Proficient with multiline phone systems and able to manage a high volume of calls

•Strong verbal and written communication skills

•Ability to collaborate with project stakeholders and interpret their ongoing needs;

•Extensive experience using MS Office programs (Excel, Word, Outlook)

•Ability to work effectively both independently and as part of a team

•Ability to work on tight deadlines

•Strong organizational and planning skills with the ability to prioritize

•Familiarity with construction management concepts and general contractor processes considered an asset.

This is a full-time, in office position (Monday - Friday, 8:00AM - 4:00PM).