Job Description

Sr Operations Coordinator

This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered.

This position supports the Defense Health Agency, Armed Forces Health Surveillance Division (AFHSD) –Biosurveillance Program (BSV-p). It requires superior operational support from a dynamic team of scientific professionals, including military, civilian, and contract personnel. Accordingly, a high degree of administrative expertise and responsiveness is required. Previous military environment experience is preferred, as this person must interact with senior-level service-specific (Navy, Army, and Air Force) public health and medical leaders.

Compensation & Benefits:

• Estimated Starting Salary Range for Sr Operations Coordinator: $82,500 - $92,500
• Pay commensurate with experience.
• Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Sr Operations Coordinator Responsibilities Include:

• Assisting with task management, including distributing requests to appropriate team members, collating team members' responses, and providing consolidated responses to leadership for review.
• Establishing official administrative processes by developing standard operating procedures to enhance the productivity and effectiveness of day-to-day operations.
• Serving as the POC for weekly and ad hoc staff meetings. This includes scheduling, confirmation of presenters, preparation of agendas, setting up the meeting room/teleconference/web collaboration, advanced preparation of documents/meeting information for leadership, and meeting minute preparation.
• Assisting staff in producing and submitting presentations, abstracts, and ad hoc reports, including routing through AFHSD approval processes.
• Preparing memorandums, letters, documents, and spreadsheets as requested using appropriate formats.
• Coordinating travel arrangements using the Defense Travel System (DTS), including routing and tracking approvals, preparing travel orders, scheduling transportation/hotels, and completing payment vouchers.
• Scheduling visits, notifying organizations and officials to be visited, arranging for local transportation, and facilitating visitor request coordination.
• Maintaining Contractor and calendars.
• Onboarding new employees, including arranging Common Access Card (CAC) appointments, requesting a government laptop and required software, and providing instruction for required training and timekeeping.
• Coordinating and assisting with AFHSD events, such as large conferences and foreign delegations.
• Managing tasks received through EMTS by delegating them to the necessary task owner, tracking progress, and closing out completed tasks.
• Performs other job-related duties as assigned

Sr Operations Coordinator Experience, Education, Skills, Abilities requested:

• Bachelor’s Degree or Certified Administrative Professional
• 6 - 10 years experience in administrative management
• Microsoft Office Suite
• Defense Travel System
• Excellent analytic, writing, and verbal communication skills
• Time management expertise
• Strong sense of urgency, flexibility, and the ability to multitask.
• Team player, respectful of others, with a high level of professional and personal integrity
• Must pass pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Strategic Programs (CNSP) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNSP , visit cherokee-federal.com.

Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

• Senior Biosurveillance Operations Analyst
• Integrated Health Surveillance Coordinator
• Senior Public Health Operations Specialist
• Global Health Surveillance Program Manager
• Senior Epidemiological Operations Coordinator

• Biosurveillance
• Operations
• Coordination
• Public Health
• Epidemiology

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request.

Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.