About the job

Seeking an Executive Assistant for a creative agency client in the NYC area. Must have experience overseeing an office being moved to a new location. This is a contract role. If you are interested please submit your resume to this job posting.

• Calendaring o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule
• Working with other assistants to find times that work for all higher level leaders o Managing conflicts that may arise on the calendar
• Event/Meeting Planning o Assist with planning events, group meetings, offsites, etc. o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
• Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
• Expenses o Track and manage all expenses from the corporate credit card o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges o Keep track of all fees related to corporate card
• Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
• Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT
• Calendar Management
• Check calendar daily for conflicts
• Expenses via OKTA /Concur