Responsibilities:

• Administration of; correspondence, travel arrangements, meeting facilities, employee expenses and corporate card administration.
• Monitor and audit of front-line employee time recording and reporting using Workday (time tracker) and EAM Work Manager. Follow up with appropriate supervisors. Update and circulate departmental overtime listings.
• Monitor and audit employee expense reporting. Communicate any discrepancies with appropriate supervisor and escalate to operations manager as required.
• Maintain and communicate changes to the on-call schedules. Provide meeting support and participates in various meetings (example J.H.S.C), internal committees, teams, and initiatives. Monitor and review action items and assure timely response and follow up.
• Administer and organize STO activities such as employee communications, emergency response safety, municipal and community relations.
• Ownership of; email distribution lists, emergency contact listing, communication channels (SharePoint, and business unit file sharing drives).
• Prepare managerial reporting for employee training including Learning Management System and Computer Based Training.
• Administration support of the safety apparel program and various regional initiatives.
• A key member of our Central Operations Team, which includes one manager, three supervisors, and nineteen frontline employees.

Role encompasses a variety of essential tasks, including but not limited to:

• Time reporting and assistance
• Building and maintaining shift schedules for both compressor stations
• Coordinating and managing vacation calendars
• Expense reporting for all Central Ops employees
• Accounts payable support
• Office supplies are replenishment
• Coordinating with local Fire Departments to schedule recurring exercises
• Monitoring Blackline lone worker devices and providing support as required
• Updating overtime reporting
• Providing administrative support to Joint Health and Safety Committee
• Serving as the United Way Central Operations coordinator
• Distributing mail and updating contact lists
• Maintaining multiple STO SharePoint
• Support STO contingency planning
• Assisting with Business Continuity Planning and ERP reviews annually
• Processing purchase orders
• Local C55 support
• Creating correspondence and maintaining a library of presentations
• Coordinating and implementing special projects
• Maintaining confidential files
• Attending staff meetings and providing meeting minutes

Must Have:

• 5 years + of relevant work experience.