Position: Administrative Assistant

Location: Hialeah, FL

Contract: 2 months

Pay: $18-22/hr

The Warehouse Administrative Assistant will work alongside our Director of Operations and Human Resources manager on various projects and reports that capture our daily operations efforts. Knowledge of Microsoft Excel is highly preferred.

Essential Functions:

• Greet guests and field outside sales representative inquiries
• Maintain Reports and tracking for Referral Programs
• Ensure new hires and current employees are enrolled and properly use our timeclocks
• Runs time keeping reports and will work with the department managers for any errors or concerns
• Maintain the Day to day ECN (status change) forms for employees transferring work locations
• Bill Coding and data entry
• Assist with travel arrangements
• Event/Meeting preparation and planning
• Assists with shipping labels to ensure our production department receives them in a timely manner
• Assist HR with the following: Recruiting, phone screening candidates, HRIS, Onboarding, New Hire Orientation and Benefits, and File Maintenance
• Works closely with Production and Support Managers to monitor openings and set interviews

Minimum Requirements, Qualifications, Additional Skills:

• Must have a High School Diploma or GED
• Minimum of two (2) years of related experience
• Knowledge of Microsoft Excel

Qualifications / Additional Skills / Aptitude:

• Contribute and support to the overall goals of the Operations Department
• Takes initiative and works well independently
• Capability of prioritizing and handling multiple projects simultaneously, under tight time constraints
• Able to work effectively with peers, region and corporate leadership
• Ability to effectively present information and respond to questions
• Ability to define problems, collect data, establish facts and draw valid conclusions