Job Description

We pride ourselves on delivering exceptional service to our clients. As a leader in the Engineering industry, we are dedicated to providing innovative solutions that exceed expectations. We are currently seeking a highly organized and detail-oriented Proposal Coordinator to join our team and play a pivotal role in our business development efforts.

Requirements:

PROPOSAL DEVELOPMENT:

• Collaborate with sales teams, subject matter experts, and other stakeholders to develop high-quality proposals, bids, and other documents in response to client requests and opportunities.
• Conduct initial reviews of proposal requirements and develop proposal outlines, timelines, and assignments.

PROPOSAL MANAGEMENT:

• Serve as the primary point of contact for proposal-related inquiries and requests, ensuring timely responses and efficient coordination of resources.
• Maintain a comprehensive database of proposal documents, templates, and resources for easy access and reference.
• Track proposal progress, manage deadlines, and communicate updates to stakeholders to ensure timely completion and submission.

CONTENT CREATION:

• Write and edit proposal content, including executive summaries, project descriptions, technical specifications, and pricing details, ensuring accuracy, clarity, and alignment with client needs.
• Tailor proposal content to highlight our unique value proposition and differentiate us from competitors.

QUALITY ASSURANCE:

• Conduct thorough reviews of proposal documents to ensure compliance with client requirements, internal guidelines, and industry standards.
• Coordinate reviews and approvals from key stakeholders, incorporating feedback to enhance proposal quality and effectiveness.

KNOWLEDGE MANAGEMENT:

• Maintain a centralized repository of proposal-related content, including case studies, success stories, client testimonials, and best practices.
• Continuously update and refine proposal content based on feedback, lessons learned, and emerging trends in the industry.

PROCESS IMPROVEMENT:

• Identify opportunities to streamline and improve the proposal development process, implementing best practices, templates, and tools to enhance efficiency and effectiveness.
• Proactively seek feedback from stakeholders to identify areas for improvement and drive continuous enhancement of proposal quality and competitiveness.

Qualifications:

• Bachelor's degree in Business Administration, Marketing, Communications, or a related field.
• Minimum of (3) years of experience in proposal coordination, business development, or related roles, preferably within the (industry/niche) sector.
• Excellent written communication skills, with the ability to craft compelling, persuasive, and error-free content.
• Strong attention to detail and proficiency in grammar, punctuation, and style.
• Demonstrated ability to manage multiple projects simultaneously, prioritize tasks effectively, and meet tight deadlines in a fast-paced environment.
• Proficiency in project management tools/software is a plus.
• Ability to work collaboratively with cross-functional teams, including sales, marketing, operations, and technical departments, to achieve common goals.
• Strong interpersonal skills and the ability to build rapport and relationships with stakeholders at all levels of the organization.
• Resourceful problem solver with a proactive approach to overcoming challenges and finding creative solutions.
• Ability to adapt quickly to changing priorities and requirements.
• Familiarity with the ADOBE Creative Suite
• Adobe Illustrator
• Adobe InDesign
• Adobe Photoshop