POSITION SUMMARY

The Proposal Coordinator supports the Estimating department throughout the lifecycle of a bid proposal across multiple opportunities, working as a collaborative team member. This role entails coordinating proposal activities and managing tasks within the proposal process.

POSITION FUNCTIONS

• Enter and maintain accurate bid data in the company's software systems, including updates to changes, statuses, and relevant details.
• Manage and monitor the company’s procurement sites used by customers.
• Serve as the central point of contact for bid activities, facilitating clear and effective communication among team members.
• Collaborate with subject matter experts and cross-functional teams including estimating, program management, and marketing to develop and refine bid deliverables.
• Review all proposals to ensure compliance with client requirements, performing final checks for accuracy, grammar, and completeness before submission.
• Manage and organize bid files, ensuring proper documentation and accessibility.
• Complete prequalification packages by gathering and coordinating necessary information from various sources including, but not limited to customer references, safety stats, job history, resumes, etc.
• Order and coordinate certificate of insurance, bonds, and other required documents.
• Submit contracts and associated documents to the Legal department for evaluation and approval.
• Monitor and assist with all bid-related documentation to ensure alignment with client specifications.
• Participate in estimating meetings, document key discussions, and prepare detailed meeting minutes.
• Prepare and manage mailings.
• Other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Business, Marketing, or related field.
• 2+ years of experience supporting bid and proposal development or similar roles.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent attention to detail.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines.
• Ability to deal with a diverse group of all levels of management both internally and externally
• Ability to maintain confidentiality.
• Strong skills in Windows-based office software and the aptitude to learn new computer systems.

WORKING CONDITIONS:

NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.