BOULDER ASSOCIATES
Proposal Coordinator
Boulder Associates has over 40 years of experience primarily focused on healthcare and life science design. They deeply understand their clients’ economic, operational, and regulatory challenges. They take these challenges on as their own and meet them by combining beautiful, innovative design with high-quality, efficient, and cost-effective solutions. Their integrated, multidisciplinary approach combines the talents of architects, interior designers, design researchers, sustainability experts, and operational excellence consultants to help solve their clients’ most pressing needs. More importantly, they do so in a way that focuses on human relationships, respect, and sustainable business practices. Above all, they drive their work around a simple core principle: Do good work, enjoy the journey.
The Role
I’m partnered with Boulder Associates to find an experienced Proposal Coordinator with excellent writing, organizational, coordination, and communication skills to primarily support the RFQ and RFP (“RFx”) process and supporting the fast-paced workflow within the marketing team as needed.
This position will bring energy and enthusiasm to a high-performing, supportive team of marketing, business development staff, and graphic designers responsible for securing a variety of design projects all over the country. The Proposal Coordinator will work with various individuals from architectural staff to other departments within the firm to outside engineers and contractors—while supporting the marketing team with proposals, qualification packages, award submittals, resumes, presentations, and background work in data collection/management.
Duties & Responsibilities:
Coordinate RFx responses from initial lead tracking through deliverable development and production.
Use proposal management tools such as responsibility matrices, regular standup meetings, and a semi-formal draft revision system.
Be able to produce any proposals requiring print deliverables from our Seattle Office using slightly advanced printing, cutting, and binding processes (training will be provided).
Participate in internal debriefs, archive proposal files, and update project data in our database (Deltek Vantagepoint).
Update and maintain inventory of marketing resources and collateral including resumes, project profiles, uploading and tagging photos, floorplans, and graphics to internal data asset management hub. Share news and updates within the firm and be an active presence on the intranet.
Support firmwide marketing projects and efforts outside of proposals as needed.
Required Experience:
1-3 years’ experience in A/E/C marketing
Experience crafting proposals or other business documents in InDesign.
Have a knack/discerning eye for visual page layout, graphic design, and photography.
Competency using Adobe Creative Suite, including InDesign, Photoshop, Illustrator, and Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, OneDrive).
Preferred Experience:
Familiarity with information management systems such as Deltek Vantagepoint (or similar)
Degree in marketing, communication/journalism, or graphic design. Years of direct experience with specific functions of this position may be considered in lieu of a degree.
Strong writing, editing, and proofreading skills; experience with technical writing.
Ability to work with geographically diverse teams across multiple offices.
Excellent organizational skills and attention to detail with the ability to work with many people collaboratively at a time, juggling multiple deadlines.
For more information or to apply for Proposal Coordinator, please contact:
Lori Simonson
608-572-5802
The anticipated salary range for this role is $70,000-78,000. Boulder Associates also offers employees a full benefits package including (but not limited to) an annual bonus distribution program, medical, dental, vision, life, short term disability and long-term disability insurance, a 401(k) plan with an employer match and paid vacation, sick, holiday and volunteer time.