Job Title: Legal Assistant – Litigation Team Support

Location: Hybrid (100% in-office for 90 days, transitioning to 3 days in-office/2 days remote)

We are seeking a proactive, detail-oriented Legal Assistant to join our team and provide comprehensive support to our Managing Partner, two Partners, and two Associates. This role is ideal for a skilled multitasker with exceptional communication abilities who thrives in a fast-paced environment. You will assist in managing complex commercial litigation and insurance defense cases, ensuring efficiency and excellence in every aspect of support.

Key Responsibilities

• Maintain an active role in team and firm-related projects, including lawyer committee work, community service, and public relations activities.
• Manage attorneys' inboxes, calendars, and contacts.
• Review, route, and prioritize internal/external mail and electronic documents, including client matter files and folders.
• Arrange conference calls and coordinate videoconferencing, scanning, and other communication tools.
• Monitor and update attorneys’ time entries accurately.
• Comply with the firm’s Client File Maintenance policy for both electronic and hardcopy files.
• Organize and label client matter files appropriately and ensure timely closing of files.
• Collaborate with attorneys to maintain iManage electronic filing compliance, including managing inboxes, moving emails, and filing documents appropriately.
• Draft, proofread, and edit letters, legal documents, and memoranda.
• Apply document styles and cleanup in accordance with firm standards.
• E-file documents with State and Federal courts.
• Track and manage court rules, deadlines, and filing requirements.
• Assist with ad hoc projects and provide creative solutions to support team efficiency.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Minimum of three years of legal secretarial experience with a law firm with State and Federal court rules, e-filing systems, and deadlines.
• Proficiency in Microsoft Office, PDF tools, and legal document management systems such as iManage.