The Office Administrator plays a crucial role in fostering a welcoming and dynamic atmosphere for the most valuable assets: people and customers. This position serves as the heartbeat of the organization, significantly influencing company culture and shaping the perceptions of the clients. By creating memorable experiences and seamless interactions, the Office Administrator helps to cultivate a positive work environment and strengthen relationships with both employees and visitors alike.

Responsibilities:

• Create memorable first impressions for all visitors including customers and guests including schedule execution, welcome messages, gifts, hand-written notes, meals, and travel arrangements
• Answers and directs all incoming phone calls with intention
• Assists with creating memorable first impressions for new employees and the onboarding process
• Builds rapport and engages with the staff daily
• Leads planning and coordination of office events
• Inventories samples, promotional items, kitchen items, and office supplies.
• Packs and sends promotional packages and gifts
• Maintains corporate calendar
• Assists with employee recognition processes
• Books employee travel as needed
• Fulfills product sample requests

Requirements:

• Strong rapport with people of all backgrounds
• Strong organizational skillset
• Willingness to accommodate unexpected guests
• Attention to detail
• Experience with Microsoft Office