Compensation: 80k-90k/year
- Organizational Excellence: Proven ability to manage schedules, maintain accurate records, and organize files efficiently.
- Effective Communication: Skilled in interacting confidently and professionally with individuals at all levels.
- Team Player and Independent Worker: Highly resourceful, capable of working collaboratively in a team environment or independently with minimal supervision.
- Customer-Centric Focus: Committed to meeting the expectations of C-Level Executives and senior leaders by fostering strong relationships with key stakeholders.
- Business Acumen: Demonstrates a solid understanding of business priorities, exercising sound judgment to make informed decisions.
- Proficient Writing Skills: Experienced in drafting reports, business correspondence, and procedure manuals.
- Commitment to Excellence: Consistently performs duties at the highest standard of quality and professionalism.
Responsibilities
- Calendar Management: Maintain and oversee daily schedules of meetings and events for multiple C-Level Executives.
- Confidentiality and Discretion: Handle sensitive matters with professionalism, ensuring confidentiality, especially those impacting global operations.
- Document Preparation: Develop presentations, agendas, reports, and special projects aligned with organizational objectives.
- Project Coordination: Collaborate with project leads to monitor and report progress, tracking the status of initiatives sponsored by C-Level Executives or their teams.
- Correspondence Management: Draft, proofread, and prepare communications for internal announcements, board meetings, and partner-related materials.
- Strategic Support: Use sound judgment and discretion to address matters related to C-Level Executives, maintaining strong relationships internally and externally.
- Travel Coordination: Organize domestic and international travel arrangements for C-Level Executives and their leadership teams.
- Meeting Organization: Plan, coordinate, and manage meetings of varying scales, from small gatherings to large events.
- Expense Management: Process and submit expense reports, reconcile monthly corporate credit card statements for C-Level Executives, and review/approve expenses for their direct reports.
- Information Preparation: Support executives by researching, collecting, and analyzing information in advance to conserve their time and enhance decision-making.
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