3 to 6 months contact to start with a potential to flip to FTE

Onsite to start with the ability to go to hybrid

Position Overview

The Administrative Assistant will provide general administrative support for assigned members of the ADCT leadership team. The ideal candidate will leverage a broad range of skills with a high degree of professionalism and discretion in handling a wide variety of comprehensive responsibilities. Must be detail-oriented and have strong organizational skills. Requires the ability to proactively build organizational knowledge and relationships and think critically and creatively to support problem-solving and ensure strong communication flow and follow-through.

Job responsibilities:

• Provide administrative support and manage an extremely active calendar of appointments for assigned leaders. Plans, coordinates, and ensures the leaders schedules are aligned.
• General administrative support to assigned leaders
• Assist with composing and preparing correspondence and presentations on behalf of assigned leaders.
• Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
• Create and submit expense reports via Concur for assigned leaders as needed.
• Create and submit purchase order requests for assigned leadership team members.
• Work closely with HR to assist with scheduling and arranging travel for candidate interviews. Be on site during in person interviews to help facilitate candidate experience.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Works closely and effectively with assigned leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Proactively collaborate across functions in coordinating calendars, requests, and events.
• Other projects as assigned.

Requirements:

• Bachelor's degree preferred.
• 3+ years of experience supporting high-level executives, including C-suite members.
• 1+ years of experience in the Pharmaceutical/Biotech industry preferred
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
• Significant responsibility working in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communication.
• Excellent interpersonal and relationship-building skills
• Strong project management skills and the ability to multi-task and support multiple people and projects.
• Excellent problem-solving skills and resourcefulness; ability to follow-through and close loops
• Strong work ethic and an entrepreneurial spirit to accommodate the high level of responsibility and multiple priorities.
• A team player with a demonstrated ability to collaborate with diverse internal and external stakeholders.
• Proficient in MS Office, TEAMs, and with Advanced Outlook organizational skills
• Hybrid work arrangement – partial at home and partial at the New Providence, NJ office