$30 - $35 per hr

3 to 6 month contact to start with a potential to flip to FTE

Onsite in New Providence, NJ

REQUIRED:

• 3+ years of experience supporting high-level executives - required
• Specific experience supporting the investor relations/corporate communications/finance and technology departments
• 1+ years of experience in the Pharmaceutical/Biotech industry preferred
• Professional, positive manner, with experience in a role requiring a high degree of confidentiality.
• Significant responsibility working in a dynamic, demanding, and fast-paced environment.
• Exceptionally organized with keen attention to detail with the ability to shift focus and priorities, when necessary, under pressure, and within deadlines
• Outstanding verbal and written communication skills; strong ability to inform and engage through written communication.

Job responsibilities:

• Provide administrative support and manage an extremely active calendar of appointments for assigned leaders. Plans, coordinates, and ensures the leaders schedules are aligned.
• General administrative support to assigned leaders
• Assist with composing and preparing correspondence and presentations on behalf of assigned leaders.
• Arrange and book complex and detailed travel plans for both domestic and international travel, creating itineraries and agendas and compiling documents for travel-related meetings and industry conferences.
• Create and submit expense reports via Concur for assigned leaders as needed.
• Create and submit purchase order requests for assigned leadership team members.
• Work closely with HR to assist with scheduling and arranging travel for candidate interviews. Be on site during in person interviews to help facilitate candidate experience.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Works closely and effectively with assigned leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Proactively collaborate across functions in coordinating calendars, requests, and events.
• Other projects as assigned.