Mack & Associates, Ltd. is a women-owned and operated business that specializes in placing administrative support in the Chicagoland area. We are a boutique staffing firm located in the Chicago loop and we are seeking an Office Manager/Bookkeeper to join our team! This is an ideal position for a motivated, numbers-oriented person who thrives in a fast-paced environment and an exciting opportunity to work with a growing, energetic and progressive staffing firm! This opportunity offers a competitive salary range of $60-90k+.

Responsibilities of the Office Manager/Bookkeeper:

• Responsible for processing payroll for temp employees on a weekly basis
• Responsible for performing various accounting functions; including A/R, A/P, payroll, invoicing, billing, and weekly financial reports
• Perform collections calls
• Manage various office services functions; troubleshooting technical equipment, ordering office supplies, setting up new employees on phones/email/etc.
• Assist with monthly, quarterly and annual marketing initiatives
• Navigate through various types of recruiting software to execute work orders, payroll, invoicing and billing
• Serve as the secondary receptionist for overflow and back up purposes to ensure our clients and candidates receive the best customer service possible
• Responsible for additional administrative tasks as needed

Requirements of the Office Manager/Bookkeeper:

• Must be detail-oriented, people-person who thrives in a fast-paced environment
• Bachelor’s degree preferred or equivalent experience
• Must have at least 1-2 years’ experience in office administration.
• Experience in payroll and billing preferred, time-billing is a plus
• Ideal candidate would have professional services experience
• Advanced knowledge of Word and Excel are required
• Excellent writing skills
• Strong customer service skills

What we offer:

We are committed to creating a supportive and rewarding environment for our team. As part of our company, you’ll enjoy:

• Competitive Compensation: A salary package aligned with your skills experience, and industry standards, plus unlimited earning potential in commissions!
• Benefits Package: Comprehensive health, dental, and vision insurance, along with retirement savings plans inclusive of employee match.
• Work-Life Balance: Generous paid time off, flexible scheduling options, and opportunity for remote work.
• Professional Growth: Comprehensive training from experienced industry professionals and career advancement opportunities.
• Recognition and Rewards: Incentives tied to performance, a culture celebrating employee achievements, and consistent feedback and performance reviews to support growth.
• Team-Oriented Culture: A close-knit, supportive environment where collaboration thrives, and team members enjoy a fun and engaging workplace.
• Additional Perks: Wellness and commuter programs, cell phone reimbursement, team events, and other benefits that enhance your overall experience.

I-7