We are seeking a dynamic and professional Front Desk Administrator to join our client’s team on a temporary basis with the potential to extend. This role offers a fantastic opportunity for a motivated individual to grow within our organization while providing essential support for a leave of absence. The successful candidate will play a vital role in ensuring smooth front desk operations, delivering exceptional service to visitors, and supporting the administrative needs of the team. This is a tremendous opportunity to get your foot in the door of a uniquely talented private equity firm. This position is part-time Monday-Thursday.

Responsibilities

• Provide administrative support to ensure efficient operation of the front desk, including organizing daily workflows and managing priorities.
• Answer the door and manage visitor check-ins with professionalism and warmth.
• Set up and clean up meetings, ensuring smooth operations and a tidy workspace.
• Sort, distribute, and manage incoming mail, including checks and correspondence for various entities.
• Stock and organize the kitchen, including keeping the fridge stocked with drinks and snacks.
• Track and maintain inventory of supplies, including office essentials, beverages, and snacks.
• Assist with ordering supplies as needed.
• Help with catering arrangements and lunch setups for meetings and events.
• Serve as the first point of contact for all visitors, creating a professional and welcoming experience.
• Answer and direct incoming phone calls and respond to email inquiries promptly and professionally.
• Coordinate and schedule meetings using Zoom and Teams, ensuring proper setup.
• Prepare, format, and edit documents, spreadsheets, and presentations using MS Office tools, including Excel and PowerPoint.
• Assist in planning and coordinating company events, meetings, and special projects.

Ideal Experience

• High School Diploma required; higher education preferred.
• Previous administrative or front desk experience is preferred but not required.
• Proficiency in MS Office (Excel, PowerPoint), Zoom, and Teams.
• Prepare, format, and edit documents, spreadsheets, and presentations using MS Office tools, including Excel and PowerPoint.
• Seeking a customer service champion with a proactive attitude and excellent interpersonal skills.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.