An esteemed real estate investment firm in River North is seeking a dynamic Executive Assistant to join their team. In this pivotal role, you will deliver exceptional support to two Partners while ensuring the office operates seamlessly. This is a unique opportunity for a resourceful professional who thrives in a fast-paced, entrepreneurial environment and relishes taking on diverse responsibilities. If you excel at multitasking, enjoy making a meaningful impact, and thrive in a high-energy setting, this role could be your perfect fit.

Responsibilities

• Deliver high-level administrative support to two Partners and ensure seamless operations for the organization.
• Expertly manage complex, dynamic calendars with a proactive and strategic approach.
• Process expenses and generate expense and financial reports.
• Orchestrate meetings and conferences, both in-person and virtually, handling every detail from agendas to catering and AV setups.
• Coordinate comprehensive domestic and international travel plans, including tailored itineraries, flights, accommodations, and local transport.
• Handle internal and external correspondence with professionalism, promptness, and strict confidentiality.
• Efficiently process expenses and generate detailed financial reports to support business operations.
• Maintain and update the CRM database to ensure accurate, real-time information.
• Take ownership of ad hoc projects, research, and tasks with a flexible, can-do attitude.
• Assist with personal requests as needed i.e. appointments, travel, errands, etc.
• Manage the office operations including reception, greeting, and guiding guests and visitors in a warm and welcoming manner.
• Provide initial IT troubleshooting and assist with new hire onboarding and ensure desk setups are optimized for productivity.
• Act as the primary liaison with building management, fostering strong vendor relationships.

Ideal Experience

• Bachelor’s degree required. 5+ years of executive support experience.
• Must have professional services industry experience.
• Proficient in Microsoft Office Suite. Tech savvy and adept at learning new skills.
• Comfortable working in CRM platforms.
• Proactive, resourceful, self-sufficient, and able to work independently and collaboratively.
• Strong sense of urgency and the ability to multitask efficiently.
• Polished demeanor and communication skills.
• Team-oriented, positive, and energetic.
• The mentality that no task is too big or too small.
• Must be reachable outside of core business hours for urgent matters.

The Larko Group is an equal-opportunity employer and does not discriminate based on race, religion, gender, orientation, and disability. We offer a competitive compensation package, performance bonuses, and benefits.