A major client of ours has a need for an Executive Assistant with a background supporting Human Resources/Talent Acquisition. This is a 2 year contract opportunity and is onsite in Warren, NJ.

Overview

We are seeking a motivated and detail-oriented Executive Assistant to provide comprehensive administrative support to the Human Resources and Talent Acquisition teams. This long-term contract role is an excellent opportunity for someone with a "can-do” attitude who thrives in a fast-paced, collaborative environment.

Key Responsibilities

Administrative Support

• Assist the HR Team with daily operations, ensuring smooth execution of tasks and priorities.
• Manage scheduling, coordinate calls, and support engagement initiatives.
• Provide administrative assistance to ensure Talent Acquisition processes run seamlessly.

Talent Acquisition Assistance

• Manage and update calendars for HR and TA professionals, ensuring timely coordination of candidate interviews.
• Organize Zoom calls with hiring managers and track progress for Service Level Agreements (SLAs).
• Ensure candidates receive an exceptional experience during the recruitment process.

Event Coordination & Communication

• Assist with uploading content to the company website and internal platforms.
• Plan and coordinate events, including ordering food and supplies.
• Support in managing communications and ad hoc projects to ensure team efficiency.

Qualifications

Experience

• Proven experience in administrative roles, preferably supporting HR or TA teams.
• Familiarity with scheduling, event planning, and candidate coordination is a plus.

Skills

• Strong organizational and multitasking abilities.
• Proficiency in scheduling tools, video conferencing platforms, and general office software.
• Excellent communication skills and attention to detail.

Attributes

• Positive, proactive, and adaptable mindset.
• Comfortable committing to a 2-year contract.
• Team-oriented with the ability to work independently when required.

Additional Information

• This is a long-term, hourly contract role.
• The role involves approximately 50% support for Talent Acquisition tasks and 50% general HR administrative assistance.
• Occasional on-site support for events and other HR functions may be required.