Ultimate Staffing is actively seeking a highly organized and proactive Project Executive Assistant to join a dynamic team in California. This role involves supporting executives and project teams by managing administrative tasks, coordinating projects, and ensuring efficient communication across departments. The ideal candidate will be an adaptable and detail-oriented individual capable of handling multiple responsibilities in a fast-paced environment. Please note that this is a temp-to-hire position.

• Administrative Support: Provide high-level administrative assistance to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Project Coordination: Assist in planning, executing, and monitoring projects, ensuring deadlines are met and deliverables are achieved.
• Communication Management: Serve as a liaison between executives, project teams, and stakeholders, facilitating clear and effective communication.
• Documentation: Prepare and maintain project documentation, including reports, presentations, and meeting minutes.
• Research and Analysis: Conduct research and compile data to support project initiatives and decision-making processes.
• Task Management: Track project tasks and deadlines, ensuring timely completion and follow-up with team members as necessary.
• Event Coordination: Organize and coordinate project-related events, meetings, and workshops.
  

• Education: Bachelor's degree is required.
• Proven experience as an executive assistant or in a project support role.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, project management tools).
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and adaptability to changing priorities.
  

• Experience in project management or related field.
• Relevant certifications (e.g., Project Management Professional, Certified Administrative Professional) are a plus.
  

Monday - Friday, 8:00 AM - 5:00 PM

The position offers a competitive salary ranging from $90,000 to $120,000 annually, based on experience and qualifications.

The ideal candidate is a motivated self-starter who thrives in a multifaceted role and is committed to supporting organizational success through effective project and executive assistance.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.