A prestigious international law firm is seeking an Executive Assistant to support their partners, counsels, associates, and staff attorneys. This would be a hybrid role, 9am to 5pm, with responsibilities like:

• Performing standard administrative tasks: answering, screening, and placing phone calls; opening and routing mail; maintaining files, records, attorney calendars, and time records; preparing attorney expense reports.
• Managing attorney emails (with permission): processing new messages, organizing email folders, keeping attorneys informed of priorities, and filing emails in retention folders and SRM.
• Supporting business development: entering activities, maintaining contacts, and assembling mailing lists in InterAction.
• Handling document preparation: processing, preparing redlines, PDF conversions, and working directly with attorneys and clients.
• Coordinating with Client Accounting to ensure accurate client billing, preparing new matter reports, and updating client/matter codes.
• Researching and arranging complex travel, including visa requirements.
• Preparing check requests for vendor invoices.
• Ensuring proper functioning of software and hardware with technology support, including usage of Powerpoint and Excel.
• Assisting with attorneys' personal tasks as needed.

Qualifications:

• Proficiency with relevant firm software programs (e.g., Word, Outlook, Excel, PowerPoint) and ability to learn new systems.
• Strong attention to detail.
• Ability to manage multiple projects and shifting priorities.
• Capability to work independently and within a team.
• Flexibility to adjust working hours to meet business needs.
• Willingness to perform a wide range of tasks.
• Effective interpersonal and communication skills, both written and verbal.
• Ability to handle sensitive matters confidentially.

Education & Experience:

• High school diploma or equivalent.
• Minimum of three years of experience in an office environment or an equivalent combination of education and experience.
• LAW FIRM EXPERIENCE HIGHLY PREFERRED

Apply now for consideration. Compensation commensurate with experience.

ELS Consilio Direct Hire Division staff’s positions for Consilio clients and does not staff for internal corporate positions Consilio. Please refer to to view job opportunities within our company.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.