The Administrative Clerk will support the front-of-house, office services and facilities functions for the office by performing a variety of clerical and administrative tasks. This position is in-office, Monday Friday, 8:00 a.m. 5:00 p.m. Candidate should also be flexible to work overtime as needed to accommodate hospitability needs.

Duties & Responsibilities:

• Performs office services tasks including internal mail delivery, arranging for UPS and messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy
• Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required
• Purchases and tracks food and beverage supplies and identifies and works with vendors appropriate for purchasing needs
• Coordinates and oversees the day-to-day maintenance needs of the office, as appropriate, to include logistics, security, and related activities
• Inspects work and other spaces frequently and identifies areas in need of painting, repair or maintenance
• Provides setup, cleanup and catering assistance for meetings and events
• Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting
• Arranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing
• Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Skills & Competencies:

• Excellent technology, internet research skills
• Strong attention to detail, outstanding organizational skills and the ability to manage time effectively
• Team player with a positive, can-do attitude and work well under pressure
• Work efficiently with the ability to multi-task while maintaining the highest quality work product
• Excellent interpersonal and communication skills (oral and written) with a professional demeanor
• Dependable, reliable and punctual

Qualifications & Prior Experience:

• Two years experience working in a professional organization
• High school diploma or equivalent required
• Proficiency with Windows-based software and Microsoft Office Suite
• Competent working knowledge of all functions of copy, printing, binding, scanning, and mailing equipment
• Must be able to move and/or lift 50 lbs. without assistance and up to 140 pounds with assistance, push carts, use step ladders, walk, stand, kneel and reach the majority of the day and retrieve/replace objects from shelving units (from floor level to 8 feet high)

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments
• This position may also be sedentary and require the employee to sit for extended periods of time
• Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools
• Requires manual dexterity and physical mobility of whole body, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects and overhead reaching, as well as walk and stand for long periods of time