City of Neenah Mission:

"We strengthen our community by building on the past, owning the present, and stewarding the future together."

City of Neenah Core Values:

• Pursue Growth - Individual development positively influences the community.
• Encourage Innovation - Anticipate change. Embrace creativity and inspire ideas.
• Cultivate Collaborative Relationships - Succeed by fostering mutual respect as we grow and work together.
• Engage with Our Community - Acknowledge people. Hear people. Include people.

Position Overview:

The Executive Administrative Assistant provides confidential, accurate, executive, administrative, and technical support to the Neenah Police Department's command staff. This position is responsible for interdepartmental tasks such as payroll, budget preparation, social media and webpage management, new hire orientation, and expense reporting. The Executive Administrative Assistant must have a high level of computer and administrative skills, with an emphasis on confidentiality, independent judgment, organization, and initiative. Some duties are supported by a part-time administrative assistant.

Key Responsibilities:

• Prepare various documents, including department reports, letters, forms, work schedules, time cards, vouchers, expense reports, purchase orders, agendas, and background investigation reports.
• Transcribe highly confidential reports for command staff.
• Assist with budget preparation, monitoring, and reporting functions. Maintain department cost and budgetary records.
• Design, develop, and update department forms and custom documents. Coordinate form specifications, solicit quotations, and recommend outsourcing for printing.
• Create brochures, posters, banners, and other visual media for department promotion and activities.
• Maintain department webpage and oversee social media activities, including scheduling updates, sharing relevant content, developing creative and educational posts, and responding to messages and comments.
• Prepare new hire documentation and personnel status change forms, including payroll step increases, shift changes, retirements, and resignations.

Qualifications:

• Education: Associate degree in Business Administration or a related field.
• Experience: Four years of office administration experience, or any equivalent combination of education and experience providing the required knowledge, skills, and abilities.
• Skills:
  • Strong professional executive/administrative abilities.
  • Excellent communication, leadership, creativity, and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, Access Database, Publisher, and PowerPoint).
  • Experience with various software programs is preferred.
• Preferred Qualifications:
  • Law enforcement background with accounting experience.

Salary and Benefits:

• Salary Range: $49,120.50 - $58,734.00 annually.
  • Starting salary based on education and experience
  • Salaries above the midpoint of require Common Council approval.
• Benefits Package:
  • Affordable health, dental, and vision insurance.
  • Free Employee Clinic access for employees and dependents.
  • Wellness incentive program
  • Enrollment in the Wisconsin Retirement System (WRS) with employer match.
  • Paid vacation, sick days, floating holidays, and life insurance.

Application Process:

Interested candidates should apply online at:GovernmentJobs.com - City of Neenah . Applications must include both a cover letter and resume ; applications without both attachments may not be considered.

Position will remain open until filled.

The City of Neenah is an Equal Opportunity Employer.

Want to know more about the Neenah Police Department ? Visit: Neenah Police Department