Office Administrator

job
  • EM Resource Group
Job Summary
Location
San Diego ,CA 92189
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
14 Mar 2025
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Job Description

This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities.


Essential Duties & Responsibilities


CEO Support

  • Sets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO.

Operations Management Responsibilities:

  • Management of organization’s budget in coordination with the CEO.
  • Oversee monthly financials and track against budget, financial and operational goals.

Office Administrator Responsibilities

  • Main point of contact. Answer telephones, greet visitors, take messages.
  • Answer questions and educate the public.
    • Maintain organization’s calendar.
    • Maintain Financial and Personnel Files.
  • Monitors organization’s supplies levels and equipment.
  • Running and calculating reports, invoice generation, validation, sending to client.
  • Vendor expense tracking and payment.
  • Client invoices follow up and collection work.
  • Enforcing time tracking and auditing against any system reports available. Where gaps are identified, working with variance team members to resolve gaps.
  • Calculating and running payroll, auditing time against contractor payment to confirm what we are paying out we are also correctly invoicing.
  • Assisting with administrative tasks such as making travel arrangements, business cards, answering phone calls, etc.

EDUCATION/YEARS EXPERIENCE


Minimum of 3 years’ experience of support for executive level positions. Office management and experience with for profit organizations.


College Education is a plus.


KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of Compliance, HR and Finance.
  • Superior writing and oral communication skills.
  • Superior computer skills in Microsoft Office, Word, Power Point and Excel.
  • Proficiency in working with Google Drive, Google Documents Google Sheets and Google Slides.
  • Attention to detail and strong project management skills.
  • Ability to follow through on tasks with minimal supervision.
  • Ability to work in a fast-paced environment.
  • Analytical and problem-solving skills.
  • Self-starter.
  • Well organized.
  • Collaborative team player.
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