This position will provide overall administrative support to the CEO & Managing Attorney and Office Management/Administrator responsibilities.

Essential Duties & Responsibilities

CEO Support

• Sets up meetings, travel arrangements, calendar, mail, and prepares reports and correspondence for the CEO.

Operations Management Responsibilities:

• Management of organization’s budget in coordination with the CEO.
• Oversee monthly financials and track against budget, financial and operational goals.

Office Administrator Responsibilities

• Main point of contact. Answer telephones, greet visitors, take messages.
• Answer questions and educate the public.
  • Maintain organization’s calendar.
  • Maintain Financial and Personnel Files.

• Monitors organization’s supplies levels and equipment.
• Running and calculating reports, invoice generation, validation, sending to client.
• Vendor expense tracking and payment.
• Client invoices follow up and collection work.
• Enforcing time tracking and auditing against any system reports available. Where gaps are identified, working with variance team members to resolve gaps.
• Calculating and running payroll, auditing time against contractor payment to confirm what we are paying out we are also correctly invoicing.
• Assisting with administrative tasks such as making travel arrangements, business cards, answering phone calls, etc.

EDUCATION/YEARS EXPERIENCE

Minimum of 3 years’ experience of support for executive level positions. Office management and experience with for profit organizations.

College Education is a plus.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of Compliance, HR and Finance.
• Superior writing and oral communication skills.
• Superior computer skills in Microsoft Office, Word, Power Point and Excel.
• Proficiency in working with Google Drive, Google Documents Google Sheets and Google Slides.
• Attention to detail and strong project management skills.
• Ability to follow through on tasks with minimal supervision.
• Ability to work in a fast-paced environment.
• Analytical and problem-solving skills.
• Self-starter.
• Well organized.
• Collaborative team player.