The Office Administrator provides comprehensive administrative functions in a professional and courteous manner within a staffing firm. The individual will support the Human Resources Recruiting team on varied administrative functions, projects, and initiatives.

Key Responsibilities

1. Responsible for the visitor management process.
2. Answer and direct incoming phone calls for the group.
3. Provide efficient and courteous response to all callers; anticipate calls requiring special handling and work with others to determine the appropriate protocol.
4. Coordinate office supply and kitchen supply orders and deliveries; maintain the primary supply room and employee/visitor kitchens.
5. Provide bookkeeping duties within QuickBooks, invoicing and receipt of payments.
6. Submit candidates into various HR platforms.
7. Proofread resumes.
8. Work with insurance carriers on workman's compensation reporting.
9. Liaison with the Office of the Building on facility related matters and utilize the building work order system to report general maintenance needs.
10. Human Resources Support:
11. Manage data entry and audit of ATS.
12. Review of resumes from prospective candidates.
13. Tracking and scheduling candidates, preparing employee communications.
14. Prepare expense reports.

Technical Skills

• MS Office Suite
• Bullhorn ATS experience a plus

Seniority level

Associate

Employment type

Full-time

Job function

Administrative, Human Resources, and Project Management

Industries

Staffing and Recruiting, Human Resources Services, and Facilities Services