Administrative Coordinator

Duration: 6 months

Boston, MA 02115 - Hybrid

Note:

Work Schedule: 35 hours/week

• Location: Hybrid 3 days in the office 2 days remote

• Duration: 6 months

Top 3 technical or soft skills you’d like to see that will lead you to request an interview:

• Proficient in all aspects of outlook
• Event management experience
• Academic course experience
• University experience

Job details:

The Department of Oral Health Policy and Epidemiology (OHPE) is dedicated to training public health dentists to (a) lead interdisciplinary teams in conducting investigations on the risk factors for oral disease and their relation to systemic disease, (b) use research methods to study the health outcomes of dental services, and (c) become leaders in national and international oral health. The department provides integrated training in the following focus areas: Dental public health; Oral health and systemic health promotion and disease prevention; Community Health; Global Health; Biostatistics and research methods; the epidemiology of oral and systemic disease in collaboration with us; and Leadership. The department trains masters and doctoral students in interdisciplinary research and grants certificates in the specialties of dental public health, geriatric dentistry, and advanced education in general dentistry. Our graduates routinely attain positions as funded researchers and leaders in dentistry, industry, education, and research institutions.

Additional Details:

• Reporting to the Department Administrator, the Administrative Coordinator will provide admin support in the Oral Health Policy and Epidemiology department. The coordinator will provide general office support duties including managing incoming calls, receiving and distributing mail, ordering office supplies, drafting and sending correspondence, copying, scanning and filing.
• Manages complex calendars, arranges for meetings, appointment and travel arrangements. Prepare reimbursements and payments using on-line financial systems (corporate & purchasing cards, Web voucher/HCOM, etc). Handle seasonal or special projects as needed, such as preparing course materials or managing mailings.
• Schedule meetings and conferences for department Chair and faculty, reserving facility and equipment use as needed. Help keep the website current, updating personnel information, rotating outdated materials off the site, adding new events, short overviews, etc. The individual is responsible for coordinating and preparing documents relating to the faculty and general correspondence.
• Supports events including, but not limited to Commencement, reunions, special annual programs/events. Additional related duties as assigned are required.