Administrative Coordinator

3 Months Contract with possible Ext.

Cambridge, MA 02138

Note:

Role requires 7-year criminal background and CORI/SORI

Work Schedule: 35 hours/week

Location: 100% onsite

Top 3 technical or soft skills

Both verbal and written communication skills, dependable, and have strong ethics or principles.

Job Details:

This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff.

35 hours per week, M-F

The administrative coordinator will have primary responsibility for the following projects:

Space Related Tasks

Greet visitors and answer general questions about office, mission, values

Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items

Assist with the daily opening and closing of the space for community hours

Work with interns to keep the space tidy and update announcement boards

Help with any printing/photocopying needs for staff and students

Coordinate office upkeep with central maintenance as needed

Administrative Support

Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown

Schedule space reservations and/or virtual meetings as needed

Review space use training/protocols and train users on specifics

Support management on other projects as needed

Communications

Monitor email accounts and forward pertinent/timely messages as needed

Compile relevant events and information to distribute through Offices’ weekly newsletter

Monitor official social media accounts and email distribution lists

Draft and post website content updates as needed

Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible

Update brochures and flyers