Company Overview:

My client is a prominent investment firm with over $6 billion in assets, based in New York City. With a team of over 350 employees spread across eight offices globally, the firm has expanded since its founding in 2005 as an options market maker. Now, it specializes in Volatility, Fundamental Equities, and Quant strategies. The firm prioritizes innovation by focusing on three key principles: approach, platform, and people. They strategically allocate risk capital where significant opportunities exist, leverage technology and infrastructure, and maintain a platform that evolves with business and technological advancements. The firm fosters a work environment that attracts top talent by offering a balance between independence, collaboration, intelligence, and integrity.

Position Overview:

My client is seeking an experienced and highly organized Executive Assistant to support their President and Chief People Officer. The ideal candidate will have 8-10 years of administrative experience, with a proven ability to efficiently manage multiple tasks. This role will involve coordinating both domestic and international travel, ensuring smooth scheduling, meetings, and project assistance. The Executive Assistant will play a crucial role in maintaining organizational efficiency while contributing to a dynamic and collaborative work culture.

Responsibilities:

• Manage and coordinate complex executive schedules and calendars.
• Facilitate meetings and events with attention to detail.
• Organize and plan domestic and international travel itineraries.
• Develop and implement best practices for administrative processes.
• Serve as a liaison between internal teams and external partners.
• Assist with key projects, including research and other administrative support.

Qualifications:

• 8-10 years of administrative experience, preferably as an Executive Assistant.
• Exceptional organizational skills and ability to multitask with attention to detail.
• Strong communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Ability to work in a fast-paced environment while meeting deadlines.
• Bachelor's degree required.
• Discretion and professionalism in handling confidential information.
• Ability to manage stress and interact with various personalities.
• Demonstrated self-starter with the ability to work independently and collaboratively.
• Strong judgment and adaptability, with a history of providing effective support to executives.
• Experience with Workday is a plus.