Job Title: Executive Assistant

Location: New York, NY

Compensation: $85,000 - $110,000 + Bonus

Schedule: Monday - Thursday onsite, 8:30 AM - 6:30 PM

Position Overview:

We are seeking a proactive and highly organized Executive Assistant to support our clients Broker Relations , Broker Relations Analyst , and Portfolio Managers teams . This role will play a critical part in ensuring smooth operations within the Broker Relations team, managing complex schedules, coordinating corporate access events, and providing high-level administrative support. The ideal candidate is a motivated professional with a “can-do” attitude and a keen ability to multitask in a fast-paced environment.

Key Responsibilities:

• Provide administrative support to senior leadership, including calendar management, meeting coordination, and document preparation.
• Assist in booking and managing travel arrangements for roadshows, conferences, and corporate access events.
• Act as a liaison between brokers, internal teams, and external partners to coordinate meetings and communications.
• Oversee and track all corporate access activities, ensuring accurate record-keeping and timely updates.
• Organize internal meetings, prepare agendas, and ensure seamless execution of events.
• Handle confidential information with discretion and professionalism.
• Support the Broker Relations team with ad hoc projects and operational needs.

Qualifications:

• 2-3 years of experience in an executive assistant, administrative, or broker relations support role .
• Strong organizational and multitasking skills with exceptional attention to detail.
• Ability to thrive in a fast-paced environment and manage multiple priorities efficiently.
• Excellent verbal and written communication skills .
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) .
• Bachelor’s degree required.
• Experience in finance, investment management, or a related field is a plus.