Receptionist

Contract Duration - 6 Months

Location - San Diego, CA 92111

Max Pay - $21/hr W2

POSITION SUMMARY

The Temporary Receptionist plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings in the absence of the full-time staff member.

Essential Functions

· Provide receptionist coverage as needed, including but not limited to, answering multi-line phones, scheduling meeting room and greeting visitors.

· Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing.

· Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed.

· Tidy up conference rooms after use.

· Provide administrative support to other departments as necessary and time available, examples may include:

• Excel sheet cleanup
• Stuffing envelopes
• Resize photos

· Provide assistance to Branch Manager and Branch Operations Manager as needed.

· Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed.

· Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure.

· Assist in the preparation and delivery of mailings as needed.

· Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

· Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues.

· Make copies and prepare other deliverables for meetings and marketing campaigns.

· Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc.

· Compose, type, and distribute correspondence and memos.

· May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades.

· Perform other duties as assigned.

Qualifications

· High school diploma or equivalent, along with at least one year experience providing general administrative support.

· Highly organized and detail oriented.

· Ability to work in a fast-paced, deadline-driven environment required.

· Prior experience preparing certified mail preferred.

· Highly proficient with data entry, Microsoft Word, Excel and Outlook.

· 10-key by touch preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.