Position Type:
Full Time Staff

Date Posted:
6/11/2024

Location:
San Jose, CAJob Title: HR Generalist, Human Resources
Department: SU Administration
Supervisor: Human Resources Director
Location: Student Union Administration
Classification Title: Full-time
FLSA Status: Exempt
Grade: 6
Compensation - $70,125 - $94,875

The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that manages and operates three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators.
Mission
The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.

Job Summary
The HR Generalist, is responsible for supporting day to day HR operations and full-time and part-time employee talent acquisition, payroll and benefits, employee onboarding, training and development, including assisting in the development of policies, SPOs projects. The successful person in this position will develop and create activities aimed at finding and retaining high-performing talent, assist in solidifying and improving the relationship between employees and the organization, creating a thriving and energized workforce, and developing effective strategies to address appropriate performance expectations from employees. The position reports to, and receives general supervision and direction from the Sr. HR Generalist of Student Union.

Essential Functions and Tasks
Organization

• Ability to support HR department goals and objectives, facilitate innovation and change in new and existing resources to meet the needs of Student Union mission, campus culture, and foster staff engagement.
• Ensures employees and the company are in alignment and operating in accordance with company Human
• Provide assistance and resources for policies review and development; and knowledge of employee governmental laws and regulations.

Payroll

• Supervises the HR Payroll Generalist to ensure ADP Workforce Now payroll for the organization is verified and processed with a high degree of accuracy.
• Monitors all pay practices and systems for effectiveness and cost containment
• Verifies payroll bi-weekly ADP reports with the HR Payroll Generalist, for 400+ exempt and non-exempt employees.
  • Supervises HR Payroll Generalist to ensures that employees are accurately paid, on time, new hire paperwork is processed, payroll data records are maintained and recorded into the State Controller's Office payroll system; timekeeping and leave reporting is processed, disbursements are calculated and paid, and accounts receivables are tracked and payments records.
• Run the reports from ADP and custom the reports for financial projects and audits as requested by the Accounting and Finance department.

Talent Acquisition and Retention (Full-Time, Part-Time Employees)

• Establishes and leads standard recruiting and hiring practices and procedures in order to be compliant, and to recruit and hire an outstanding workforce.
• Meets with all other search committees to review sound recruiting policies, procedures, and expectations.
• Works with hiring committees and chairs on to review sound recruiting policies, procedures and expectations; recruitment, selection, interviewing, and recommendations to the hiring manager.
• Oversees the recruitment process in Frontline Education (Recruitment and Hiring platform for all employees, including volunteers, exempt and non-exempt full time, part-time, and student assistants for the corporation and onboarding and offboarding of corporation employees.
• Works closely with department managers or supervisors to ensure position descriptions, recruitments are completed in a proper and timely manner
• Upon request to hire verify with the Sr. HR Generalist budget for positions
• Log and complete verifications of employment. Typical types of verification of employment and written letters as requested by current and former employees.
• Completes Accurate Background for employees to ensure the validity of each background check.

• Prepares offer letters, completely new hire paperwork and onboarding, including I-9 processing, person of interest form. etc.
• Develops an Onboarding and Offboarding Plan for all new employees.
• Enrolls, manages and ensures all employees are in compliance with California State University (CSU) Learning & Development requirements for employment.
• Provides necessary education and materials to student assistants and non-exempt/exempt employees employee manuals handbooks, policies/procedures for the corporation.

Benefits (Full-Time, Part-Time Employees)

• Operational management and supervision of the corporation benefit programs, benefits package including Medical, Dental & Vision insurance (fully paid on selected packages by the company for the employee and dependents), Life and Supplemental Insurance, Vacation, Sick Leave, paid Holidays, 403(b) retirement program, tuition reimbursement, employee development opportunities and trainings for employees.

Knowledge Skills and Abilities

• Broad knowledge and experience in federal, state and local employment laws and best practices.
• Demonstrated hands-on experience with all functions of HR including recruitment, compensation, benefits, performance management, termination, policy formulation, organizational planning and development, employee relations, safety and training.
• Demonstrated experience attracting, managing, developing, coaching, evaluating, and retaining staff. Ability to lead, influence, and motivate individuals and teams, including the development of the HR staff. Skilled at holding people accountable and developing their abilities to do their jobs.
• Strong process orientation and project management skills with the ability to handle multiple projects, delegate successfully, and manage with a high attention to detail.
• Excellent interpersonal skills with the ability to listen and empathized with others, and anticipate, respond to the needs of the employees and business within a multi-cultural organization.
• Strong business acumen, creativity, and action oriented problem-solving skills.
• Demonstrated ability to serve as a successful participant on the Executive Management Team
• Willingness to support the Mission and Core Values of the Student Union corporation.Experience in computer applications such as: Google Suite (Gmail, Docs, Slides, Sheets, Forms, etc.) Microsoft Office (Word, Excel, PowerPoint, etc.).
• Broad knowledge and experience in federal, state and local employment laws and best practices.
• Demonstrated hands-on experience with all functions of HR including recruitment, compensation, benefits, performance management, termination, policy formulation, organizational planning and development, employee relations, safety and training.
• Demonstrated experience attracting, managing, developing, coaching, evaluating, and retaining staff. Ability to lead, influence, and motivate individuals and teams, including the development of the HR staff. Skilled at holding people accountable and developing their abilities to do their jobs.
• Excellent interpersonal skills with the ability to listen and empathized with others, and anticipate, respond to the needs of the employees and business within a multi-cultural organization.
• Strong business acumen, creativity, and action oriented problem-solving skills.
• Demonstrated ability to serve as a successful participant on the Executive Management Team
• Serves as member of the executive leadership team.

Physical Demands and Work Environment

• The position works in a wide variety of environments including both a typical office as well as an outdoors and indoor facility program-oriented environment.
• The physical demands of this position are described below
  • Sitting, walking, twisting, bending, climbing, pulling, pushing, squatting, crawling, kneeling, balancing, reaching, and coordination (eye, hand, foot).
  • Fall (Slip, Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
  • Weather Phenomena (Snow/Rain/Wind/Ice)
  • Lifting and carrying, frequently 10-25lbs, occasionally 26-50lbs.
• In general, the position works a schedule based on business needs 9 a.m. - 5 p.m., Monday - Friday, may work evenings and weekends as required.

Minimum Qualifications

• Bachelor's Degree in Human Resources, Business Management, Organizational Development or related field
• Minimum 3 years of HR experience leading HR functions for mid to large size organization.
• Three years of supervisory experience with personnel and employee support.
• Demonstrated knowledge and hands-on experience with all functions of HR including recruitment retention, organizational development benefits, performance management, termination, employee development, safety and training.
• Demonstrated knowledge and experience attracting, managing, developing, coaching, evaluating, and retaining staff.
• SPHR, SHRM certification in HR to be acquired within 3 months of position

Preferred Qualifications

• Master's degree and 4-5 years of experience in college union and/or human resource department management and supervision.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of race, color, religion, national origin, age, sex, marital status, pregnancy, disability, veteran's status, or sexual orientation consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination, and the affirmative recruitment of a diverse, multi-racial community of students, faculty and staff.

California State University (CSU) Learning & Development
Within the first month, all employees are required to complete the following compliance online training sessions through CSULearn, the University's employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from CSUL[redacted].

• CSU - Injury and Illness Prevention Program - one time course
• CSU - Preventing Discrimination and Harassment for Non-Supervisors - required every two years
• CSU - Sexual Misconduct Prevention Program (Title IX) - required every year
• Data Security and FERPA - required every two years
• Hazard Communication Cal/OSHA - one time course
• SJSU COVID-19 Health and Safety Protocols Training - one time course

Background Check and Fingerprinting
Student Union employees are required to undergo and completed a successful background check that includes verification of employment and education, as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work they will be doing.

In some cases, the background check will include a credit check and/or a Department of Motor Vehicles check, as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor, Accurate Background

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.