Position: Contract Specialist

Location: Hybrid - San Diego, CA 92101 (willingness to be on-site as needed)

Position Summary & Responsibilities

The resource will be responsible for supporting staff within the Supply Operations team. Manages and executes daily procurement transactional activities (e.g., Release, Purchase Orders, other type of Agreements for materials and services), and resolves invoicing and billing issues if they arise.

Create, negotiate, and execute Purchase Orders, Releases, Amendments, Assignments, and other types of low to moderate value/risk contracts primarily for services and some materials using Company systems and approved templates/procedures

SAP Ariba Sourcing Software and SAP Ariba Contracts Contract Management Software experience is highly desirable

Manage the setup and maintenance of new suppliers.

Provides assistance to clients through ongoing contact in proper contract management and administration principles.

Works closely with internal support organizations including Law Department, Accounts Payable, and Risk Management

Resolves conflict between suppliers and company.

Ensures continuous improvement in procurement operational processes, process simplification and compliance using tracking spreadsheets for documentation purposes

Maintains records to demonstrate that proper protocol was followed in the contracting processes and in the implementation of the supplier relationship

Ensures optimal usage of all Purchase to Pay tools

Resolve Purchase Order and invoicing issues as they arise

Maintains emphasis on contribution to the Supplier Diversity Diverse Business Enterprises (DBE) goals.

Establishes and maintains collaborative relationships with teams and suppliers to reduce overall costs.

Perform other Supply Management duties & tasks as assigned.

Required Education & Experience

Typically requires a bachelor's degree in Purchasing, Supply Chain, Business, English, Computer Science, Economics, or other related field and 5 - 8 years supply management experience.

Must have experience executing contracts, RFP and supplier set up activities

Strong Ariba is associated with contracting, not using it as a repository. Ariba experience must include processing and purchasing requisitions in Ariba, module interfaces with SAP.

Candidates also need complex contracts experience, along with redlining.

Typically requires materials and/or services purchasing experience and has successfully completed purchases over $1,000,000, and/or 2 - 4 years of experience in specific service and/or material expertise.

Knowledge and application of contracting and supply management principles.

Working knowledge of contract management and/or accounting systems.

Requires working knowledge of Microsoft Word, PowerPoint, Outlook, and Excel applications.

Communicates clearly, seeks input from others, presents information in a clear, logical, structured way, and written communications are clear and concise.

Anticipates and identifies customer needs, is responsive to internal and external customers, looks for ways to improve customer satisfaction.

Contributes significantly to the accomplishment of the team’s goals and objectives, values the contributions of others, encourages the participation of everyone on the team, actively seeks and incorporates the input of others.

Gathers relevant information systematically. Broadly defines issues, considering a wide range of factors. Grasps the complexities and interrelationships of issues.

Displays personal integrity in all communications, decisions, and actions.

Is action oriented, drives for results. Sets high standard of performance for self and others. Integrates efforts across organizational lines.

A valid California driver's license is required.

Preferred Education, Certification & Experience

• A Master’s Degree in Business Administration, or other advanced academic degrees or training is highly desirable.
• Supply chain certification is a plus
• Experience in the utility industry highly desired, specifically in Gas Construction and Services.
• Candidate with advanced supply management experience, running RFPs/sourcing events from cradle to grave, strong contract negotiation skills, construction experience a plus.
• Certified Purchasing Manager (CPM) designation or similar professional certification in Supply Management is desirable.