Position Description:
We are looking for a highly organized and proactive individual to join our rapidly growing organization. You will be working as part of a motivated team in a fast-paced working environment, where attention to detail and quality are vital. Successful candidates will be self-starters with a proven ability to manage multiple tasks effectively and deliver high-quality results. This role is a vital part of our leadership team's success. You will be responsible for a variety of tasks, including but not limited to: Scheduling travel, arranging meetings and events, processing expense reports (including FAB card administration), access management delegation and related tasks. Facilitate organizational communications, content creation and administration of various Confluence / SharePoint sites. Maintain multiple distribution lists and access permissions. Proactively gather order information, process orders in various systems, resolve any issues, and ensure orders are tracked through completion. Invoice reconciliation - meticulously comparing invoices to purchase orders and other supporting documentation to ensure accuracy and identify any discrepancies prior to processing payments. Provide assistance during internal audits. Must maintain strict confidentiality.
Skills Required:
- Excellent communication and interpersonal skills, with the ability to build strong relationships across the organization, both in-person and remotely.
- Ability to work independently and in collaboration with multiple business partners.
- Proficiency in Microsoft Office
- Meticulous attention to detail, ensuring accurate data entry
- Excellent writing, editing, and proofreading skills
- Ability to adapt to frequently changing work priorities *Accommodate multiple working styles
Skills Preferred:
- Knowledge of administrative procedures.
- Experience with Jira, Concur, and Confluence Outgoing proactive approach to problem-solving.
- Ability to anticipate and address potential risks before they escalate.
Experience Required:
- 3+ years of proven experience in an analyst role, as a project manager, or similar role with strong analytical and problem-solving abilities.
- Experience managing multiple projects simultaneously and adapting to changing priorities while meeting deadlines.
Education Required:
- Bachelor’s degree in business administration, operations management, or related field.
Additional Information :