Title : Office Manager

A Few Words About Us

Integrated Resources, Inc. is a premier staffing firm which has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in these specialty areas: Life Sciences, Healthcare, Information Technology and Engineering.

With todays growing demand for talented and well qualified professionals, its more important than ever to partner with a company that employs innovative measures to meet your demands. Our expert team of highly trained counselors works hand in hand with every client forming a partnership of understanding and commitment.

The Office Manager will be responsible for managing the NJ office location, human resources administration and accounts payable duties. The individual will be the primary contact for office related questions, accounts payable, immigration, wage garnishments, human resources projects and managing the office. This person will have the ability to play an instrumental role in supporting all office operations.

Responsibilities include, but are not limited to, the following:

Responsible for e-verification and I-9 process

Maintains I-9 files in accordance with company policies and legal compliance

Manage the office, order supplies, work with vendors

Handle all Company client gifts and events

Assist with the management of Company immigration matters

Responsible for maintaining and updating state statutory compliance posters

Manage equipment return process and/or legal filings

In conjunction with the offshore HR team, handle wage garnishments

Maintain compliance with SEVIS & Department of State & USCIS regulations

Responsible for drafting employment & experience letters

Administrative duties for the accounting department include accurate review, code, and process vendor invoices

o Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures

o Perform data entry associated with accounts payable

o Review and reconcile invoice discrepancies

o Address and respond to vendor inquiries

Assists Human Resources Director & CFO with day-to-day work as well as projects

Education/Experience:

Minimum of Associate degree in HR Management, Business Administration, Accounting, Psychology, or a related field

2+ years of working experience in HR or Accounting, preferred

Must have experience with accounts payable or general accounting

The ideal candidate will have previous Staffing Industry experience in an administrative capacity Proficient Microsoft Office knowledge and skills

Strong time management and organizational skills

Knowledge of basic accounting principles

High degree of attention to detail

Ability to work independently and prioritize tasks, strong organizational skills & detail oriented

Experience with QuickBooks, ADP Workforce Now is a plus

Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers

High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required

Benefits:

Healthcare (Medical and Dental Insurance); Vacation and Holiday Paid Time Off; 401(k) Match, FSA, and Life Insurance