Russell Tobin's client, a leading electric utility company, is hiring a Administrative Support Assistant at Goleta, CA

Position Title: Administrative Support Assistant

Job Type: W2 Contract to Hire

Location: Goleta, CA 93117 (On-site)

Pay Rate: $20 - $23 per hour

Schedule: Monday – Friday, 8 AM – 5:00 PM

Job Description

The Administrative Assistant is a high-level administrative role responsible for performing a variety of complex and routine duties under minimal supervision. The role involves handling confidential information, coordinating schedules, and supporting departmental operations to ensure smooth workflow.

Key Responsibilities

Administrative Tasks:

• Perform thorough administrative, secretarial, and clerical functions.
• Manage office supply orders and set up offices and computer equipment for new hires.
• Handle phones, package work orders, and manage administrative inboxes for new projects.
• Coordinate schedules for the Executive VP and other managers.

Compliance and Reporting:

• Process and assign compliance work, including Go95 exceptions and third-party letters.
• Manage spreadsheets and monitor work orders to ensure timely completion.
• Act as a Single Point of Contact (SPOC) for new service requests (SRs).

Customer Service:

• Interact with internal and external stakeholders to provide assistance and resolve inquiries effectively.

Special Projects:

• Work on ad-hoc projects as assigned.
• Provide work direction to lower-level administrative staff within the department.

Qualifications

Education:

• High school diploma or equivalent required.
• Relevant college courses are a plus.

Experience:

• 2–4 years of office or administrative experience.
• Broad knowledge of department policies, practices, and procedures.

Technical Skills:

• Proficiency in Microsoft Word, Excel, Outlook, and related software.
• Typing speed of 50 words per minute or higher.

Key Attributes:

• Strong customer service skills.
• Ability to balance multiple tasks simultaneously.
• Judgement and confidence in handling interpersonal relations.

Desired Skills

• Previous experience managing compliance and administrative workflows.
• Familiarity with office equipment, filing systems, and online applications.
• This role is ideal for a detail-oriented, highly organized individual with a proactive approach to managing administrative tasks and supporting executive leadership.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.