Summary :
Assist on various assignments as required; Good analytical and troubleshooting skills. The ideal person will be a team player with the ability to multi-task and prioritize to perform all tasks in a timely and effective manner. This position requires previous purchasing experience, as well as placing orders and creating purchase orders. Duties also includes maintaining purchasing inventory supply and creating inventory spreadsheets.
Responsibilities:

• Create purchase orders and order products via vendor websites.
• Forecast demand and fulfill stocking orders.
• Maintain and update open order reports, backorder reports, and purchase orders.
• Scan all purchasing documents into the system and attach all supporting documents to individual payments.
• Follow-up with vendors and requesters on delivery status.

Required Qualifications:

• Review invoices for accuracy and forward to fiscal department on a timely basis.
• Quick and accurate typing skills with attention to detail.
• Purchase office supplies, client supplies, maintenance supplies, and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis.
• Assisting with improving inventory control and create new operating systems.
• Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.
• Assisting with the maintenance of the inventory and vendor databases.
• Assisting with preparing bid packages and negotiate prices, terms, and conditions before placing orders.
• Maintain procurement records.
• Prior experience in similar position.
• Extensive knowledge of MS Excel, MS Word, and Outlook.
• Effective communication skills, personal integrity and the ability to work with a wide-range of individuals and complex issues.
• 2-4 years of prior administrative experience.