Office Manager

E C K S T R Ø M  offers a unique approach to property development with an emphasis on design, efficiency and innovative solutions creating the highest quality bespoke homes within the historic brownstone Brooklyn district.

We are currently searching for an Office Manager to oversee day-to-day office and systems activities, performing accounting and reconciliation and providing post closing support for buyers. You will be highly organized, have strong financial acumen with strong attention to detail and the ability to multi-task in a collaborative team environment.  

You will be responsible for:

Office Management 

• Managing day-to-day office operations, tracking orders and organizing items purchased for each building
• Running errands for Executives and Senior Development Managers 
• Tracking and making payments in ProCore financial system
• Performing account reconciliations for credit, debits and online purchases across all projects
• Tracking expenses for all buildings and monitoring outstanding payments  
• Ensuring all necessary finishes are organized and on-site when due
• Tracking any excess materials and maintaining a spreadsheet with details for use at other buildings.  
• Researching new options for finishes, appliances and suppliers to improve the Eckstrom product and streamlining the procurement process.
• Maintain organization and cleanliness of the showroom/office at all times.
• E-mail and call follow ups with buyers and/or their brokers
• Prepare new property announcements and early preview invitations via email, phone calls or social media.
• Create and update an email list of brokers and prospective buyers

Post Closing Support

• Send welcome email to buyers outlining the finishes, appliances and care instructions for their home, explaining utility set up and introduction to building management companies. 
• Coordinating the introductory meeting for new buyers and building management teams. 

Qualifications

• At least 5 years of professional office management experience ideally with experience in accounts payable and reconciliations 
• Proficiency in Microsoft Office suite, particularly Excel 
• Excellent attention to detail and accuracy in data entry and reconciliations
• Strong organizational skills and the ability to multi-task in a fast paced environment
• Forward thinking with the ability to streamline and enhance processes
• Excellent oral and written communication skills with a collaborative teamwork style 
• Self-disciplined and able to work under indirect supervision
• Comfortable with ambiguity and ability to work outside comfort zone and acquire new skills